PURPOSE OF CLASSIFICATION
The purpose of this classification is to oversee the daily operations of the Law Library for the Judicial Department of Monroe County. Duties and responsibilities include, but are not limited to: maintaining current and orderly collection of reference books and legal documentation; instructing and assisting others in the use of library collection; providing, implementing and operating video equipment; and performing other duties as required.
ESSENTIAL FUNCTIONS
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
Oversees the operations of the Law Library for the Judicial Department; opens and closes library; enforces library rules and regulations; files books according to specified system; rearranges and maintains orderliness of items assists individuals in locating books and reference materials.
Maintains current collection of books and reference materials; updates Judge’s Chamber library collection when requested; determines needs and orders new and/or replacement books as required; receives and sends shipments of books as required.
Performs general bookkeeping and accounting task for library transactions; prepares checks for payment of accounts and obtains appropriate signature; mails payment of accounts; receives appropriation and fees checks; allocates to appropriate account and deposits into proper bank account.
Supervises the use of all library computer systems; installs, updates and maintains computers and CD-ROM systems for the library; assists individuals in the use of the computerized systems and CD-ROMs; answers questions and provides information regarding use of systems; makes recommendations for updated systems and software as needed.
Prepares quarterly report of library accounts and submits to chairman and/or other individuals; prepares annual report of all library accounts; reviews for accuracy and completeness; files with the court; distributes copies as required; maintains copies for departmental files.
Answers and screens incoming telephone calls; routes calls, provides information, and/or takes messages as necessary; answers questions from staff, outside agencies, the public or other individuals regarding library operations; resolves problems when appropriate.
Prepares and types correspondence to include letters, legal documents, memorandums, other documents; reviews information for accuracy and completeness; ensures compliance with proper formats; makes corrections and/or additions as needed; enters information into computer databases as necessary; signs and/or submits to appropriate individual for signature; maintains confidentiality of all documents; copies for departmental files.
Maintains listing of Township ordinances; files ordinances.
Attends Law Library Association Meetings and other meetings, conferences, seminars, workshops and training classes to stay apprised of changes in legislation and current trends within the industry; applies current information to daily work routine; provides feedback to staff regarding new information and training sessions; ensures compliance by other county staff.
Maintains the library office equipment and supplies; examines and monitors the copy machine, fax machine, money machine and other equipment to ensure they are functioning properly; provides assistance in the use of machines; performs minor repairs as necessary; orders replacement supplies when needed.
Provides, sets up, and operates video equipment as required by the court system and other individuals; sets-up equipment for the co-parenting program and other county operated programs as necessary; operates and maintains video equipment.
Receives and processes incoming mail, UPS deliveries and overnight packages; opens, sorts and distributes to appropriate individuals; prepares outgoing mail and overnight packages; delivers mail to appropriate location.
Makes photocopies of various files, documents, correspondence and other items as needed; collates, sorts and distributes to appropriate individuals; maintains copies for departmental use and future reference.
Receives incoming faxes; sorts documents, makes copies and distributes to individual(s) as necessary; maintains copies for departmental files; sends outgoing faxes as requested by supervisor(s) and/or other staff and individuals.
ADDITIONAL FUNCTIONS
Performs other related duties as required.
MINIMUM QUALIFICATIONS
Bachelor’s degree in Business/Public Administration, Library Sciences or closely related field; supplemented by two (2) year of previous experience and/or training involving library reference and maintenance, video operation, or a related area beneficial to library maintenance and operation; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
Job Type: Full-time
Pay: $17.01 per hour
Benefits:
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- Monday to Friday
Education:
- Bachelor’s (Preferred)
Experience:
- Library services: 2 years (Preferred)
Work Location: One location
