Senior PA – Global Knowledge Management

The Role

The successful applicant will be supporting the Knowledge Management team in London and must possess a strong client service focus enabling you to interact well with both external and internal clients at all levels. This role will support the Global Chief Knowledge Officer, the London Head of Knowledge Management and provide general administrative support to other members of the Knowledge Management team.

The successful applicant will ensure a high level of client service and provision of quality PA support services whilst demonstrating the ability to manage both self and others in order to contribute to overall world class 24 hour administration service.

The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. The ability to interact with staff at all levels, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality, is crucial to this role. Expert level written and verbal communication skills, strong decision making ability and attention to detail are equally important. We are looking for an experienced career-minded PA, who has either legal sector or other professional services background.

Responsibilities

Duties will include:

• Inbox management
• Diary management
• Event organization/management
• Project administration
• Some international travel will be required
• Collation of management reports
• Coordination of travel arrangements
• Call handling
• Keeping internal Intranet and Know How databases updated
• Coordination of power point presentations for use at events/conferences
• In conjunction with DPU, the production of short documents/letters as required/directed
• Ad hoc printing
• Ad hoc team administration
• Client event co-ordination including liaising with external clients
• Basic marketing material creation using in house marketing database
• Assist with preparation of training materials, including PowerPoint presentations
• Tracking expenditure
• Invoicing
• Expense claims
• Assisting with the annual budgeting process
• To work in accordance with Standard Operating Procedures

Jobholder Requirements

• Career-minded candidates who have legal sector or other professional services experience / background, i.e. from the Big Four or banking sector.
• ‘Can-do’ attitude, demonstrates proactivity and takes the initiative
• Consistently demonstrates secretarial competencies to the highest level in all areas
• Strong technical skills, including proficient in all software packages (Word, Excel, PowerPoint)
• Excellent communications skills, both written and verbal
• High level organisational skills
• Understanding of the importance of Client Service
• People Management experience
• Working knowledge of house style, document management systems, templates and precedents

Personal Qualities

• Flexibility, Dedication, Humanity and Efficiency

Diversity and Inclusion

• Respects and enjoys the diversity of cultural, social and academic backgrounds found in the Firm

Why Join Us?

Baker McKenzie is a truly global law firm.  Founded in 1949, we advise many of the world’s most dynamic and successful business organisations through our 13,000 people in 77 offices across 47 countries. Yet big does not mean impersonal. We work hard to ensure that everyone knows their role and has the support they need to perform it to the highest standard.  Our culture encourages this – how we work, think and behave in a collaborative and fulfilling way.

In London you will be part of an 800 person office, which is also our largest office globally. Originally opened in 1961, Baker McKenzie London is well established in the UK as a leading international law firm and is regularly involved in some of the country’s most high-profile legal matters. We can offer you the work, pride and experience of being part of a leading law firm but in a local office environment that is hardworking, yet friendly and supportive.

The strength of the firm and our culture is evidenced by a number of recent awards, including:

• Acritas’ Sharplegal Global Elite Brand Index, 2016 – ranked 1st/Brand Index: 100
• The Sunday Times’ Best Companies to Work For 2011, 12, 13, 14, 15, 17: currently ranked 66th
• The Times Top 100 Graduate Employers 2016: currently ranked 57th
• Stonewall Workplace Equality Index 2017: currently ranked 7th
• Euromoney Women in Business Law Awards 2016:  Five awards: Most Innovative International Firm for Women, Best International Firm for pro bono work, Best in tax, Best in Employment and Overall Outstanding Female Practitioner Award

To Apply

At Baker McKenzie we welcome direct applications.

Please click on the Apply icon to start the online application process for this role.  We will then be in touch with you once we have reviewed your application.  If you are unable to apply online, please contact the Recruitment Team on either 020 7919 1000 or [email protected]

NO AGENCIES PLEASE

Please note Baker McKenzie does not accept unsolicited CVs. Please click here for details of our Agency Policy and commitment to sourcing directly.

Our Commitment to Diversity & Inclusion

Baker McKenzie has a culture of diversity and inclusion in its DNA – since our beginning, the differences of our people have helped us to work fluently across borders, cultures and practices.  This is intrinsic to everything we do and underpins Baker McKenzie’s vision to be the global law firm of choice.  We understand that organisations work best when people with different backgrounds and points of view are brought together.  We also know people perform at their best when they can be themselves at work.  Baker McKenzie is committed to serving our clients with innovative solutions brought about by a diverse talent pool and an inclusive community.

The London office mirrors the wider firm in encouraging the best people, regardless of race, culture, religion or belief (if any), gender, gender identity and expression, disability, sexual orientation or age, to fulfil their professional aspirations with us so as to create an exciting and diverse legal environment.