The Publications Assistant reports to the Director of Publications.
Coordinates With: Production Coordinator and Copy Editors
Customer Service Department
Accountability Indices: Timeliness of updates to tracking and scheduling data
Currency of author rosters/biographies in print and on website
General Responsibilities: The Publications Assistant collaborates with the Publications Attorneys to support
publications development, assisting with project management and public
relations/general administration.
Job Responsibilities:
1. Handles authors’ correspondence, publishing acknowledgments, author biographies, permissions, exhibits,
Library of Congress numbers, and copyrights.
2. Assists with telephone and email follow-up and circulation of review galleys.
3. Maintains and updates publications data used for weekly status reporting.
4. Coordinates with Customer Service Department to maintain and update database to include all authors and
editors for use on website and print rosters.
5. Coordinates distribution of author complimentary copies of books.
6. Provides editorial support and proofreading as needed on correspondence, brochures and other publications
materials.
7. Maintains library with books, supplements, journals, etc.
8. Participates in seminar administration and general office responsibilities.
9. Assists with other projects as needed.
Qualifications:
- College degree
- Accurate and efficient typing
- Demonstrated proficiency in spelling, grammar, and proofreading
- Excellent organizational skills and attention to detail
- Strong telephone and email communication skills
- Technical proficiency with MS Word and its redlining/tracking functions, and familiarity with Excel
spreadsheets; experience working with databases would be desirable
Job Type: Full-time
Pay: From $15.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Disability insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Copy editing: 1 year (Preferred)
Work Location:
- One location
Company’s website:
- MCLE.ORG
Benefit Conditions:
- Waiting period may apply
- Only full-time employees eligible
Work Remotely:
- Temporarily due to COVID-19
COVID-19 Precaution(s):
- Remote interview process
- Personal protective equipment provided or required
- Plastic shield at work stations
- Social distancing guidelines in place
- Virtual meetings
- Sanitizing, disinfecting, or cleaning procedures in place
