Job details
Full Job Description
Duties
Summary
This position is located in the Office of the General Counsel, Office of the Librarian.
The position description number for this position is 406813.
The salary range indicated reflects the locality pay adjustments for the Washington, D.C., Metropolitan area.
This is a non-supervisory, non-bargaining unit position.
Relocation expenses will not be authorized for the person(s) selected under this vacancy announcement.
Responsibilities
The Program Specialist (Legal) serves as a centralized project administrator for the Office of the General Counsel (OGC), supporting the General Counsel, Deputy General Counsel, Associate General Counsels and OGC attorneys. This position administers assigned aspects of compliance programs the OGC manages centrally for the Library of Congress, including financial disclosure under the Ethics in Government Act, privacy impact assessments for Library systems, and processes established in Library collective bargaining agreements. The position coordinates updating and publishing of Library of Congress regulations and directives and maintains the OGC website and legal information services for the office. The position also provides administrative support and manages documents and other files for the OGC’s litigation practice. This position is located in the Office of the General Counsel, which is within the Office of the Librarian of Congress, and reports directly to an Associate General Counsel, who provides broad directions for assignments. The Program Specialist (Legal) is a confidential position with duties that support OGC in matters related to sensitive legal, policy, and labor relations issues.
The OGC manages the Ethics in Government Act financial disclosure program under which over 300 Library executives, managers, and senior staff are required to file public financial statements annually, upon purchase or sale of certain assets, and when they join or leave the Library. The incumbent coordinates regularly with the Human Capital Directorate (HCD), the Clerk of the House of Representatives, and individual filers to: identify employees who are required to file; notify filers of requirements and deadlines; provide forms and instructions; and assist with access to the online filing system or paper filings. Coordinates with Library offices to acquire annual listings of Library contracts and agreements in support of conflict of interest analysis. Performs an initial review of all financial disclosure statements and periodic transaction reports submitted by Library employees to ensure that the filings are complete; refers complex filings to attorneys for legal and ethics review; serves as primary reviewer of non-complex filings; certifies statements for compliance with applicable law and regulations; conducts needed follow-up with filers; and maintains records of financial disclosure compliance. Follows up with delinquent filers. Refers public requests for access to statements to the Office of the clerk. Working with the Office of the Chief Information Officer (OCIO), OGC manages the Library’s annual privacy impact assessment (PIA) program, documenting and evaluating the extent to which Library systems collect, use, share, and manage personally identifiable information. The incumbent coordinates OGC’s annual PIA work: sends out annual PIA notices; uses OCIO systems to review automated privacy threshold analysis (PTA) and PIA questionnaires; elevates complex PTA/PIAs to an attorney for review; documents incoming and completed PTA/PIAs in the OGC tracking system; and follows up with program office Information Security System Owners to be sure PTA/PIAs are complete and accurate.
The OGC manages the system of Library of Congress regulations (LCRs) and directives (LCDs) that establish policies, responsibilities, procedures, and standards for Library programs and operations. The OGC prepares Library regulations that affect the public for publication in the Code of Federal Regulations. The incumbent is responsible for coordinating and tracking updates to LCRs/LCDs and for publishing approved versions of these documents.
The incumbent works with the Deputy General Counsel and OGC attorneys to develop an annual plan for updates to the LCR/LCD system. Tracks all new issuances, updates, and cancellations in the OGC tracking system and prepares regular and ad hoc reports on the status of all LCRs/LCDs.
The incumbent is responsible for day-to-day management of the OGC site on the Library intranet, creating documents in hypertext markup language (HTML), accessible portable document format (PDF), or other web formats, and resolving technical issues. Assists in the planning, design, development, testing, quality control, and implementation of the website. Reviews, integrates, or links new, relevant web pages to the OGC site. Responsible for regular updates to the site to provide legal resources to Library staff and optimize communication with relevant clientele.
As directed, the incumbent assists with document production and management in litigation, investigations, or audits. Work could include collating documents for administrative or federal litigation, helping to prepare for depositions and hearings by organizing exhibits, redacting personally identifiable information, and other tasks as needed, and preparing documents for transfer in accordance with the Library of Congress records schedule.
Supervisory status
No
Promotion Potential
12
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Job family (Series)
0301 Miscellaneous Administration And Program
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- Requirements
Requirements
Conditions of Employment
No additional requirements to those listed above.
Qualifications
Applicants must have had progressively responsible experience and training sufficient in scope and quality to furnish them with an acceptable level of the following knowledge, skills, and abilities to perform the duties of the position without more than normal supervision.
Ability to administer a compliance program.**
Ability to perform administrative duties, tasks and services.**
Ability to prepare legal materials for publication.**
Ability to plan and organize work.
Ability to interact collaboratively with others exercising judgment and discretion in order to provide liaison services.
Ability to utilize information technology and online systems.
Ability to communicate effectively other than in writing.
Education
This job does not have an education qualification requirement.
Additional information
Although it is the Library’s policy to afford the maximum pay benefit to employees when setting rates of pay, a new appointee who has had no previous Federal service will generally be paid the minimum step of the grade.
The Library of Congress is an equal opportunity employer. Women, minorities, and persons with disabilities who meet eligibility requirements are strongly encouraged to apply.
Applicants must submit a complete application package that is received by the closing date of this announcement.
This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please email [email protected]. The decision on granting reasonable accommodation will be determined on a case-by-case basis.
Applicants with disabilities may be considered under special hiring procedures and must submit an appropriate certificate of eligibility when applying for this position. The proof or disability/certification may be issued by the State Vocational Rehabilitation Office, Disability Services or Career Services office of the applicant’s college or university, or the Department of Veterans Affairs. The letter must verify that the applicant has a severe disability and must be dated within three years of the date of the application. Certification from health care providers are not accepted. For more information contact the Library’s Office of EEO/Diversity Programs at 202-707-6024 or email [email protected]. FAILURE TO SUBMIT YOUR CERTIFICATION WILL CAUSE YOUR APPLICATION TO NOT BE CONSIDERED UNDER THE SELECTIVE PLACEMENT PROGRAM.
The Library of Congress is the national library of the United States and is part of the Legislative Branch of the Federal government. As such, all positions are in the excepted service.
Appointment/retention is subject to a favorable evaluation of an appropriate personnel security/suitability investigation.
The Library reserves the right to fill a lesser or greater number of vacancies indicated during the life of this vacancy announcement.
Initial appointments, permanent or indefinite, to the Library of Congress require completion of a one-year probationary period.
The Library of Congress may offer repayment for all or part of federally insured student loans. However, not all service units within the Library of Congress participates in the repayment of federally insured student loans. Therefore, determination to repay a federally insured student loan is subject to approval by the appropriate service unit.
Are you a veteran? Please indicate the type of veterans’ preference you are claiming in your application materials and/or applicant profile and provide the appropriate supporting documentation to validate your claim. Those applying for 5-point preference must submit Member Copy 4 of your DD 214. Those applying for 10-point preference must fill out an SF-15 (click here for the form) and provide the required documentation listed on the back of the form. If required supporting documentation is not attached, Veterans’ Preference will not be considered in the application process.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
The Library of Congress evaluates applicants through an applicant questionnaire and a structured interview. Applicants may also be screened for some jobs through licensing, certification, and/or education requirements, a narrative/application review, and/or a preliminary telephone interview.
The knowledge, skills, and abilities (KSAs) that are marked with a double asterisk (**) in the vacancy announcement and the applicant questionnaire are considered the most critical for a position. To be considered for final selection, applicants must demonstrate fully acceptable experience in these designated KSAs in the narrative/application review, preliminary telephone and/or full structured interview.
The various assessment tools listed above are designed to verify or explore applicants’ experience, knowledge, and training directly related to the job in order to identify the best qualified applicants for selection.
For more information regarding eligibility requirements, please see the Library of Congress Merit Selection Plan, Section X.D, at: http://www.loc.gov/hr/employment/msp010909.pdf.
To preview questions please click here.
Background checks and security clearance
Security clearance
Other
Drug test required
No
- Required Documents
Required Documents
Current or former federal employees must submit their most recent Notification of Personnel Action (SF-50 or equivalent).
Applicants with disabilities may be considered under special hiring procedures and must submit an appropriate certificate of eligibility when applying for this position. The proof or disability/certification may be issued by the State Vocational Rehabilitation Office, Disability Services or Career Services office of the applicant’s college or university, or the Department of Veterans Affairs. The letter must verify that the applicant has a severe disability and must be dated within three years of the date of the application. The program does not accept certification from health care providers. For more information contact the Library’s Office of Equal Employment Opportunity and Diversity Programs at 202-707-6024 or email [email protected]. FAILURE TO SUBMIT YOUR CERTIFICATION WILL CAUSE YOUR APPLICATION TO NOT BE CONSIDERED UNDER THE SELECTIVE PLACEMENT PROGRAM.
- Benefits
Benefits
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.
This job is open to
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The public
U.S. citizens, nationals or those who owe allegiance to the U.S.
Clarification from the agency
Anyone may apply – By law, employment at most U.S. Government agencies, including the Library of Congress, is limited to U.S. citizens. However, non-citizens may be hired, provided that other legal requirements are met and the Library determines there are no qualified U.S. citizens available for the position.
