BAAS05-05180-Office Support Specialist I-Law Librarian-Rawlins
$2,494.00 MonthlySalary $2,494.00 Monthly
Location Rawlins, WY
Rawlins, WY
Job Type Full Time
Department 080-Prisons – Wyoming State Penitentiary
Job Number 05180
GENERAL DESCRIPTION:
Provides limited assistance, instruction, or guidance to inmates in identifying appropriate legal resources or researching a legal issue.
ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function which may be performed in the job level.
- Acts as a specialist in assigned program area, performing the most complex technical duties, which may include legal secretary responsibilities.
- Performs, leads, or supervises a wide variety of moderate to complex program and operational support duties.
- Serves as subject matter expert.
- Applies knowledge of programmatic and administrative requirements.
- Resolves problems and makes recommendations for improvements.
- Performs specialized tasks and coordinates general office functions such as budget, legal work, administrative, property management, travel arrangements, procurement, personnel, information systems or fiscal duties and provide training to staff.
- Conducts research, troubleshoots office systems or procedures for efficiency and accuracy; collects, organizes and details in writing the required documentation in answering queries.
- Coordinates and/or acts as a liaison between agency or work unit and other agencies.
- Processes monthly electronic filing; corresponds with operators regarding production filing; sets up new operators for electronic filing.
- Maintains financial or other records; verifies statistical reports for accuracy and completeness; assists with publishing statistical reports.
- Assists in budget development, analysis, interpretation and recommendation; including handling deposits and monetary transactions and/or perform audit functions.
- Accurately maintains agency files and records; inputs data into databases.
- Prepares reports; verifies computer systems, databases and coded data for accuracy.
- Responds verbally and/or in writing to requests for information.
- Screens and corrects documents for procedural compliance; evaluates information for accuracy.
- Provides customer service to customers, clients and staff and acts as a resource and explains rules and procedures to co-workers, customers and/or clients.
- Responsible for inventory assets.
- Performs administrative duties requiring considerable judgment, which may involve fiscal, human resources, or other specific program areas.
- Resolves some light computer issues/concerns.
- Greets, screens visitors, interviews customers/clients to evaluate and determine needs.
- Refers customers to appropriate supportive service agencies.
- Tracks information.
- Maintains and reviews case files to determine actions to be taken.
- Evaluates information for accuracy.
- Assures procurement process is managed appropriately and according to established procedures.
- Involves some processing/interpreting of legal documents.
Qualifications
PREFERENCES:
Preference may be given those with an Associates degree and/or 3 or more years of work experience in business/office communications.
KNOWLEDGE:
- Knowledge of federal, state and local laws, codes, regulations and policies, technical processes and procedures related to the department.
- Knowledge of the principles and procedures of financial record keeping and reporting, basic accounts payable and purchasing.
- Knowledge of the principles and practices of employee supervision, training and evaluation.
- Knowledge of techniques for providing a high level of customer service.
MINIMUM QUALIFICATIONS:
Education:
Associate’s Degree (typically in Business)
PLUS
Experience:
0-1 years of progressive work experience (typically in Business Office communications) with acquired knowledge at the level of a Office Assistant II
OR
Education & Experience Substitution:
2-4 years of progressive work experience (typically in Business Office communications) with acquired knowledge at the level of a Office Assistant II
Certificates, Licenses, Registrations:
None
Necessary Special Requirements
PHYSICAL WORKING CONDITIONS:
- Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc.
- Special physical demands are not required to perform the work.
NOTES:
- FLSA: Non-Exempt
- The Wyoming Department of Corrections is a Drug Free Workplace. Per WDOC policy, all staff is subject to drug testing while employed by WDOC. Successful applicants for employment must pass a background/reference check, medical evaluation and urinalysis drug test prior to appointment.
- WDOC is a Tobacco-Free workplace and prohibits the taking, carrying, possessing or introducing of smoking materials, smokeless tobacco or tobacco substitutes on or into WDOC facilities and grounds.
- WDOC offers a competitive benefits package including: medical, dental and life insurance, paid vacations and sick leave, paid holidays, tuition reimbursement program, Wyoming State Retirement and 457 deferred compensation program, longevity pay and opportunities for advancement. Please visit our website at: http://doc.state.wy.us/
Supplemental Information
080-Department of Corrections – Prisons – Wyoming State Penitentiary
Click here to view the State of Wyoming Classification and Pay Structure.
URL: http://agency.governmentjobs.com/wyoming/default.cfm
The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.
Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.
