The Syracuse University Law Library invites applications for an Office Coordinator III to perform administrative and clerical work for the Law Library, providing direct patron service and back-office, time-sensitive, repetitive tasks with fixed deadlines.
Department Law Library
Job Title Office Coordinator III, Law Library
Location Syracuse, NY
Pay Range Commensurate with Experience
Salary Grade S3
FLSA Status Non-exempt
Hours
Standard University business hours
8:30am -5:00pm (academic year)
8:00am – 4:30pm (summer)
Hours may vary based on operational needs.
Job Type Full-time
Campus Syracuse, NY
Unionized Position Code Not Applicable
Job Description
The Syracuse University Law Library invites applications for an Office Coordinator III to perform administrative and clerical work for the Law Library, providing direct patron service and back-office, time-sensitive, repetitive tasks with fixed deadlines.
The Law Library Office Coordinator will order supplies, receive materials, and process invoices for payment; manage correspondence, schedule meetings, make travel plans, and refer research requests to the appropriate library specialist or liaison librarian. The Law Library Office Coordinator will collect library statistics and generate reports, process weekly student payroll and monitor spending in specific budget categories.
The Law Library Office Coordinator will take student requests, provide assistance to students with disabilities, organize student events, take part in evening and weekend staff rotation, and perform other duties as assigned.
Qualifications
- Associate’s degree plus office experience in an academic environment.
- Bachelor’s degree and library or law firm experience preferred.
Job Specific Qualifications
- Ability to provide consistently high-quality work under strict deadlines.
- Ability to balance competing daily priorities and to master details of library procedures.
- Ability to represent the Law Library effectively in person, on the phone, and in writing.
Responsibilities
- Provide direct Law Library patron service by staffing the Circulation Desk to ensure no gaps in coverage, including evenings and weekends on rotation. Answer student and faculty questions and help them find items they need from the Circ Desk, Reference/Reserves, and the general collection. Maintain office equipment used by students.
- In consultation with the Assistant Director for Student Learning, plan and execute J.D. and LL.M. student events and library displays that enhance law student engagement with the library.
- Process, verify, and approve weekly payroll for 25-30 library student assistants. Monitor submission of exception time reporting for professional staff and maintain internal payroll reports. Answer inquiries from the COL Budget Office, coordinate monitoring of FWS student hours and grant spend-downs with Public Services.
- Collect, verify and reconcile deposits of money from library fines and library book sale proceeds. In consultation with the Technical Services Librarian, reconcile Law Library credit card statements monthly.
- Process library materials invoices totaling $1,238,440 per year for payment through the Voyager Library Management System. Ensure exact matches between materials received and invoices presented for payment, resolve discrepancies and monitor timely use of credit memos and product discounts.
- Receive incoming library materials in the Voyager Library Management System. Process and shelve new library materials and pull and discard superseded items according to the Law Library Collection Development Plan.
- Monitor supplies budget and replenish inventory of general and specialty library supplies for Public Services and Technical Services. Research and recommend equipment replacements and upgrades.
- Create and maintain spreadsheets tallying library service statistics. Generate reports for use in service and budget planning as well as ARL and other required reports.
- Provide general clerical support for six law librarians, and provide confidential administrative support for the Director of the Law Library. Manage correspondence, schedule meetings, make travel plans, and refer research requests to the appropriate library specialist or liaison librarian.
Physical Requirements
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Tools/Equipment
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Application Instructions
In addition to completing an online application, please attach a resume and cover letter for consideration.
About Syracuse University
Syracuse University is a private research university of extraordinary academics, distinctive offerings and an undeniable spirit. With a gorgeous campus in the heart of New York State, a global footprint and a history that dates to 1870, we embrace diverse backgrounds and viewpoints.
Our student population includes nearly 15,000 undergraduates and 5,000 graduate students, representing all 50 U.S. states and 123 countries. Our proud commitment to veterans and their families is unrivaled in higher education. Home to 11 schools and colleges, Syracuse University blends the foundational power of the liberal arts with the intense focus of professional programs. We offer undergraduate, graduate, and professional degrees in Architecture, Arts and Sciences, Education, Engineering and Computer Science, Sport and Human Dynamics, Information Studies, Law, Management, Citizenship and Public Affairs, Public Communications, and Visual and Performing Arts.
A medium-sized city situated in the geographic center of the state, Syracuse, N.Y., is approximately a four-hour drive from New York City, Boston, Philadelphia, Toronto and Montreal. With a metropolitan population of 700,000, Syracuse is a center for cultural, recreational and artistic events, including the Everson Museum of Art, Syracuse Stage, Symphoria, Destiny Mall, multiple sporting events, and festivals including Jazz Fest and Winterfest. The outdoor enthusiast will enjoy having the Adirondack Mountains, the Finger Lakes, Lake Ontario, and the Thousands Islands Region within easy driving distance of the Syracuse campus.
EEOC
Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.
Commitment to Supporting and Hiring Veterans
Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.
Commitment to a Diverse and Inclusive Campus Community
Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.
Job Posting Date 09/12/2018
Application Deadline
Full Consideration By
Job Category Staff
Message to Applicants
