CLOSE DATE
04/08/2022
SUMMARY
Law Librarian Assistants are responsible for providing assistance to various individuals (e.g., law students, members of the Bench and Bar, the public) in a specialized law library. Employees in this job receive and respond to routine library questions, maintain the law library’s accounts receivable information and money, assist with inventory maintenance, complete library services requests (e.g., online resource access), and communicate information (e.g., overdue book notices, item availability) to library patrons. Law Librarian Assistants work almost exclusively in an office setting using standard office equipment (e.g., computer, phone, copier, etc.) and have no supervisory responsibilities to subordinate personnel.
TYPICAL JOB DUTIES:
Maintains the law library’s accounts receivable information and money using booking techniques and financial software by receiving and counting funds, writing receipts, and preparing and maintaining financial reports and records to ensure financial information is processed.
Maintains organization and upkeep of all electronic and hard copy law library collections by assisting with inventory, repairing items, shelving items, tracking items, and monitoring patrons’ use of resources to preserve the property of the library.
Assists in the management of the Law Library by opening the facility, maintaining cleanliness, checking the equipment, and processing mail to ensure operation of the facility.
Completes library service requests using a variety of communication methods by researching and compiling information and communicating results to needed parties.
Assists patrons by directing and training them on library resources to utilize all features of Law Library.
Contacts patrons regarding overdue books, reserve items, and specific questions.
Sorts mail into appropriate categories (e.g., updates, bills, periodicals, references).
MINIMUM QUALIFICATIONS:
The following Minimum Qualifications are required for this job. You must demonstrate possession of these qualifications by providing a detailed description of your related experience in the work history section of your application. Please note that replicating or restating these minimum qualifications or the information from the Personnel Board’s job description as your own work experience will result in your disqualification. Please describe your work experience in your own words to represent the work you have performed that is related to the minimum qualifications for this job.
Experience filing materials.
Experience bookkeeping and using accounting software (e.g., Quickbooks).
Experience using Microsoft Office Suite (e.g., Word, Outlook, Excel, Access).
Experience assisting customers with research questions in a library setting.
PREFERRED QUALIFICATIONS:
Associate degree.
Experience working in a law library or public library.
Experience working as a paralegal.
COMPETENCIES:
Adaptability & Flexibility.
Customer Service.
Learning & Memory.
Mathematical & Statistical Skills.
Oral Communication & Comprehension.
Physical Abilities.
Planning & Organizing.
Problem Solving & Decision Making.
Professionalism & Integrity.
Psychomotor Abilities.
Researching & Referencing.
Reviewing, Inspecting & Auditing.
Self-Management & Initiative.
Teamwork & Interpersonal.
Technical & Job-Specific Knowledge.
Technical Skills.
Training & Facilitation.
Written Communication & Comprehension.
CRITICAL KNOWLEDGES:
Knowledge of accounting software programs to perform the tasks associated with the position, such as reviewing data, monitoring payroll, reviewing accounts payable and accounts receivable, tracking inventory, creating reports, reviewing financial statements, and other similar functions as required by the job.
Knowledge of the variety of available legal publications (e.g., Westlaw, LexisNexis) and how to access.
Knowledge of principles, practices, procedures, and techniques of library care and administration.
Knowledge of general legal terminology.
WORK ENVIRONMENT:
Work is conducted almost exclusively indoors in an office setting. Work involves use of standard office equipment, such as computer, phone, copier, etc.
PHYSICAL DEMANDS:
Job is primarily sedentary involving sitting for long periods of time, but may involve occasional walking or standing for brief periods. Job may also involve occasional light lifting of items or objects weighing up to 25 lbs.
DISCLAIMER: This job description is not meant to be an all-inclusive list of the job duties, responsibilities, or skills and abilities required to do the job and may be changed at the discretion of the Personnel Board at any time.
SPECIAL ACCOMMODATIONS
Persons requiring special conditions to accommodate a disability when completing the application should contact the Personnel Board at 205-279-3500 before the announcement closing date. Qualified applicants who believe they will need reasonable accommodation in the examination process should complete and submit an Accommodation Request Form. You may obtain an Accommodation Request Form by contacting our ADA Ombudsperson at [email protected], or by accessing the “Request for Accommodation” form through the following website: http://www.pbjcal.org/
AN EQUAL OPPORTUNITY EMPLOYER
The Personnel Board of Jefferson County (Personnel Board) provides a public personnel system based on merit principles. The Personnel Board strives for the constant improvement of the public service by employing and developing the best qualified persons available. The Personnel Board provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, sex, creed, religion, political beliefs, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or genetics. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Employment decisions are made by the Merit System municipality or governmental agency in which the position exists. Each Merit System municipality, agency, or jurisdiction administers its own equal employment opportunity programs in compliance with applicable state and/or federal laws and regulations.
