This position is advertised from the minimum to the mid-point hourly rate. Salary will be determined based on education and experience at the time of offer.
**Applications are sought on behalf of the Superior Court in Yuma County. Yuma County Human Resources does not review any applications submitted for this position. All applications are forwarded to Superior Court Human Resources in Yuma County**
NATURE OF WORK
Greets and assists customers of the library internal and external to the court; performs processing and support functions such as assisting patrons with the photocopy machine, inputting online records, checking in mail, processing material to be shelf ready, prepares supply orders, and files library materials; works with an automated library system in support of internal library functions.
Example of Work:
(Illustrative Only) Circulates material by utilizing an automated circulation system, shelves books, notifies library users of overdue material, and adheres to circulation policies; receives mail; inputs bibliographic data such as serials, continuations and periodicals received; completes check-in, identifies and resolves non-receipt of issues and may refer some unresolved matters to the supervisor; types spine labels, affixes book pockets, and stamps property stamps on all books and periodicals; routes, files, or shelves received materials in accordance with established guidelines; claims material ordered and not received, and maintains accurate records of claims made; interprets library users’ requests for materials and refers users to stack location within the library. Refers reference requests to the reference librarians; files loose-leaf pages and pocket parts; stays alert for missing releases or pages; initiates claims for missing material, and monitors the condition of binders and suggest the purchase of new binders as necessary; inputs borrowers’ data from the Borrowers Application Form. maintains a file of signed Borrowers’ Application Forms (authorized borrowers which includes licensed members of the State Bar of Arizona, court employees, and judges); staffs the Circulation desk/ reception area of the library; directs library users to the photocopy machine, materials requested, to the self-service forms center, or to Reference Librarians as requested; answers the telephone and directs calls to the appropriate person; maintains a cash fund for giving change for a public-use copy machine, secures cash at closing, writes receipts for income received, and prepares deposits to be submitted to the Treasurer’s Office; maintains accurate and current statistics related to library activities such as materials received, filed, discarded, and the volume of patrons to enter the library; monitors the photocopy machine and adds toner and paper when needed; orders library and office supplies from Pima County and other library vendors; prepares cash claims for invoices approved for payment; performs other duties and projects as assigned; must have the ability to communicate effectively with a wide variety of superior court employees including judges, judicial staff, court administration, and the general public.
Experience and Education:
High school diploma or equivalent; AND one (1) year of customer service work experience; previous library work experience is preferred, knowledge of legal terminology is desired, OR any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved; ADDITIONAL REQUIREMENTS: this classification requires the applicant to pass criminal background checks; a valid Arizona State Driver’s License may be required; Arizona Committee on Judicial Education and Training (COJET) yearly accreditation is required; PHYSICAL DEMANDS AND WORKING ENVIRONMENT: Work is performed in a standard office environment and Court facilities and may lift materials and/or equipment 20 lbs or less.
Knowledge, Skills and Abilities:
Knowledge of: Applicable State of Arizona statutes, rules, administrative orders, operational policies and procedures, Federal rules and requirements; Yuma County Policies and Procedures; basic principles of specialized AOC software applications; Basic principles and practices of file management, bookkeeping, record keeping, case management, and record keeping; legal terminology and court processes and procedures; modern office practices, procedures and equipment; library activities such as circulation, shelving, and filing loose-leaf pages.
Skills in: Establishing and maintaining cooperative working relationships with court employees, other court and non-court related agencies and representatives, as well as the public; making accurate arithmetical calculations; performing detail-oriented tasks and following directions accurately; customer service etiquette, and business English, grammar and spelling; operating a desktop computer and with windows applications; operating office equipment such as copy machine, printers, fax, and calculator.