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As a leading international law firm, MinterEllison offers a full range of legal services to an impressive list of clients across Australia, in Asia and globally. We work on interesting, challenging and innovative legal issues and clients trust us with their largest and most complex transactions.
Our culture
Executive Assistants and administrators are valued and respected at MinterEllison – you provide vital support to our legal staff and contribute to our success as a leading professional services firm. We are a friendly and supportive team that takes pride in our work, our individual and collective achievements, our clients’ success, and our firm’s reputation in the marketplace.
Our Finance Team
Our multi-disciplinary banking and finance team works with organisations across the sector. These include, but are not limited to, the major Australian banks, foreign banks, credit unions, mutual banks and regional banks. We advise on regulatory issues, financing products, commercial lending and capital raising. In addition, our solutions cover operational issues such as conduct risk mitigation, outsourcing, employment, tax, managing disputes and also credit and investment funds.
The practice group is led by Ben Cockerill as Practice Group Head along with Partner, Gemey Visscher. The team you will be supporting consists of one Partner, one Special Counsel, one Senior Associate, two Lawyers and a Paralegal.
Your role
A fantastic opportunity exists for an experienced Executive Assistant to join our Finance team in Perth, working full time to provide invaluable coordination and high level support services to the Partner and fee earners within this varied and busy team.
Some of your responsibilities will include:
Drafting correspondence, document preparation (including the use of precedents) and amendments
Liaising with clients as directed by fee earners
Arranging meetings with various internal and external stakeholders
Diary management and organisation of fee earners
Answering calls and monitoring emails
High volume file management including opening and closing files, electronic and physical filing and scanning
Assisting in maintaining client databases
Maintaining Transaction Bible library
Monthly billing and reporting in accordance with specific client requirements
Reconciliation of corporate AMEX expenses
General administrative tasks such as filing, photocopying, searches, formatting etc
Other ad hoc duties as required
What you need
To be successful in this role, strong organisational skills are essential as well as a high level of initiative, energy and enthusiasm and the ability to follow through. Ideally, you will also have experience working in a fast paced, ever changing environment. In addition to this, you will possess the following attributes:
Self-motivated and an ability to work autonomously with minimal direction
Ability to work under pressure and manage conflicting priorities
A strong client focus and demonstrated ability to form enduring relationships with team members, clients (both internal and external) and industry experts
Advanced Microsoft application knowledge
A solid understanding of billing and financial systems and other software applications
Exceptional organisational skills and ability to multi-task, prioritise and delegate
A high level of accuracy and attention to detail
A proactive approach and demonstrated initiative
Flexibility to adapt to different tasks
Resilience and a commitment to excellence that matches our own
Pride in your work
What we offer
MinterEllison people are caring, high-achieving and supportive of each other both at work and outside of it. You’ll enjoy being able to call on a network of business support resources for assistance, and have the flexibility you need to engage effectively with your work, your colleagues and any further study you may be undertaking. We also offer a wide range of accessible in-house learning programs including Word, Excel and Powerpoint; along with our document management system (FileSite) and extensive training in our financial package and other soft skill courses around communication and time management.
How to apply
We prefer to deal with you directly. Please submit your CV for consideration by clicking on the ‘Apply’ button below. If you would like further information, please contact Jessica Jones (08 6189 7847) for a highly confidential discussion.
Please note that applications from agencies will not be considered at this time. To be eligible to apply for this role you must be legally permitted to work in Australia.
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