Cataloging Supervisor US Senate Washington, DC

ESSENTIAL FUNCTIONS Create and revise bibliographic records in accordance with national and local standards; develop standard procedures for data verification and entry by cataloging staff; assign and coordinate cataloging duties and projects; monitor and recommend corrective actions, as needed, to ensure the quality of the Library’s bibliographic and authority databases; analyze bibliographic content to determine appropriate assignment of classification numbers, subject headings, and authorized access points for names and titles; and formulate subject headings and authorized access points in accordance with established standards and procedures to ensure consistent retrieval in the Library’s catalog. Develop, document, and maintain the Library’s cataloging policies and procedures; provide consultation and technical direction to catalogers and Library staff on cataloging and authority control policy and practice; investigate and resolve cataloging and authority control questions; manage the Library’s institutional participation in the Program for Cooperative Cataloging (PCC); and contribute authority records through the Name Authority Cooperative (NACO) and Subject Authority Cooperative (SACO) programs; serve as the Library’s liaison to the Library of Congress and Government Publishing Office on cataloging issues; monitor and maintain current awareness of changes to national and international cataloging standards, including BIBFRAME; participate in non-MARC metadata initiatives; and compile statistics measuring cataloging productivity and maintenance activity. As a secondary supervisor, direct the technical skill development of Technical Services staff with responsibility for cataloging; coach and review bibliographic and authority cataloging work product; provide review feedback to catalogers and to the Head of Technical Services on cataloging staff performance, including recommendations for corrective action; and conduct in-house catalog training for Library staff. Maintain current knowledge of the Senate Library’s Emergency Action Plan (EAP) and Continuity of Operations (COOP) plan; participate in periodic exercises and drills. As part of the Secretary’s customer service initiative (known as R.A.T.E.), provide all customers with the highest level of customer service.

Requirements

Conditions of Employment

  • For conditions of employment and citizenship requirements, please visit the job announcement on the United States Senate Career Page at https://saa.csod.com/ux/ats/careersite/1/home?c=saa

Qualifications

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

Work is performed in an office environment with exposure to everyday risks and discomforts, and requires the use of normal safety precautions. Work requires frequent walking, standing, bending, and carrying items up to 25 pounds, as well as regular use of typical office equipment, library equipment such as a microform reader printer and book scanner, software programs, and methods of communication such as a computer, email, telephone, and photocopier.

Must demonstrate physical mobility and manual dexterity for shelving and retrieval of materials from overhead book stacks and microform cabinets.

Position requires periodic retrieval of materials from and work in an off-site storage facility, which requires lifting, walking, and use of a hand truck or book cart to transfer Library materials.

Position may require a varied schedule to perform periodic system updates, upgrades, and maintenance.

This position may be required to support the Senate when in session and is therefore subject to the Senate floor schedule requiring working extended and unscheduled hours periodically as dictated by the Senate. Regular, predictable, and punctual attendance is required for performance of duties. Work also requires physical presence in the office, except as otherwise directed by the Office of the Secretary of the Senate.

MINIMUM QUALIFICATIONS

Work requires a master’s degree in library or information science from an ALA accredited program with five to eight years of experience creating original bibliographic and authority records that provides the following knowledge, skills, and abilities:

Knowledge of cataloging standards, including: MARC bibliographic and authority formats, RDA cataloging rules, Library of Congress classification and subject heading guidelines, Superintendent of Documents classification, and Program for Cooperative Cataloging policy statements and guidelines.

Knowledge of the U.S. Congress, the federal legislative process, and the form and arrangement of congressional documents.

Knowledge of legislative and legal materials cataloging.

Knowledge of the Library of Congress and Superintendent of Documents classification systems Knowledge of the Senate as an institution.

Knowledge of accepted supervisory and management practices.

Demonstrated skill in creating original bibliographic records and performing complex copy cataloging.

Ability to create and revise name authority records in accordance with PCC NACO and SACO policies and procedures.

Demonstrated skill in the use of computer software and online cataloging tools, including OCLC Connexion, RDA Toolkit, Cataloger’s Desktop, Classification Web, integrated library management systems, database software, and content management systems.

Ability to plan, set, and manage project work requirements; evaluate work product; multitask; and meet deadlines.

Ability to set team goals, foster professional development, supervise work, and evaluate staff.

Ability to work effectively and cooperatively in a team setting both within the Library and outside organizational lines.

Ability to create and implement operational guidelines and procedures.

Ability to analyze, describe, and assign classification numbers for all Library materials.

Ability to research topic areas, analyze library materials, and determine intellectual content for subject classification.

Ability to provide prompt, responsive, and courteous customer service.

Ability to communicate effectively, both orally and in writing.

Ability to maintain confidentiality.

LICENSES, CERTIFICATIONS, AND OTHER REQUIREMENTS

None.

Education

See minimum qualifications above for education details and Licenses & Certifications.

Additional information

The Secretary of the Senate is an equal opportunity employer in accordance with the requirements of Senate rules, regulations, and applicable Federal Laws. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. Decisions to grant reasonable accommodations will be determined on a case-by-case basis. Please email resumes@sec.senate.gov with “Applicant Accommodation” in the subject line. No moving, relocation or pre-employment travel expenses will be paid for this position, or while in application for this position.

  • Benefits

    A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

     

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application will be evaluated by a panel on the quality and extent of your total accomplishments, experience, and education. Qualified candidates may be selected for an interview.

  • Benefits

    A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

     

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

  • Required Documents

    As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have – whether you’re a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you’re eligible under their policies.

    Application, Cover Letter, Resume, Veterans’ Preference Application, if applicable

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

  • How to Apply

    https://saa.csod.com/ux/ats/careersite/1/home?c=saa All applicants must use the link above and follow instructions. DO NOT submit any paper application materials or resumes via U.S. Postal Mail or in person. All applicants MUST use the online employment application.

    Agency contact information

    Email

    resumes@sec.senate.gov

    Address

     

    Secretary of the Senate, Human Resources
    Hart Senate Building
    Washington, DC 20510

    Next steps

    Candidates will be contacted if granted an interview.

  • Fair and Transparent

    The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

    • Equal Employment Opportunity (EEO) Policy
    • Reasonable accommodation policy
    • Financial suitability
    • Selective Service
    • New employee probationary period
    • Signature and false statements
    • Privacy Act
    • Social security number request

Required Documents

Application, Cover Letter, Resume, Veterans’ Preference Application, if applicable

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

 

Help

This job is open to

  • The public

    U.S. Citizens, Nationals or those who owe allegiance to the U.S.