Canada: PROFESSIONAL DEVELOPMENT PROGRAM COORDINATOR – PART-TIME – Canadian Bar Assoc

PROFESSIONAL DEVELOPMENT PROGRAM COORDINATOR – PART-TIME

https://www.cba.org/Who-We-Are/National-Office/Working-at-CBA/Professional-Development-Program-Coordinator-–-Par

Posting Date:

Sep 01, 2016

Company/Firm:

Canadian Bar Association

Position Type:

Part Time

Deadline:

Sep 08, 2016

Location:

Ottawa

DESCRIPTION

Reporting to the Director of Professional Development, the Part-Time PD Program Coordinator (PD Coordinator) is responsible for the coordination and administration of select in-person and teleconference events in accordance with CBA policies and procedures. A high level of interaction with the general public, CBA members and staff is required. Must be self-motivated with the ability to multi-task and perform with minimal supervision.

JOB RESPONSIBILITIES:

• Provide liaison and administrative support to volunteer speakers and program chairs;
• Program execution and trouble-shooting; attend onsite at in-person events as required;
• Review and edit program material;
• Manage registration process; respond to registrant inquiries;
• Collect feedback post-program and prepare summary memo for Director;
• Draft, update, and distribute PD promotional material for a variety of publications and websites;
• For in-person events, prepare name badges, delegates lists, event signage and related materials;
• Prepare and maintain accreditation records;
• Draft and monitor program budgets;
• Coordinate event sponsorship where applicable;
• Review invoices and expense claims for accuracy, codes for processing; follow-up on outstanding accounts;
• Liaise with translation and graphic design services, Communications, Finance, Sections and Meetings Departments, travel agents and other service providers;
• Draft correspondence;
• Other related duties as required.

HUMAN RELATIONS SKILLS

1. Contacts within the CBA:
   1. Significant contact with Director of PD, PD Coordinators and Professional Development Lawyers, Sections, Meetings, Finance, Communications and IT staff;
   2. Regular contact with Executive Director, Senior Directors and Directors.
2. External Contacts:
   1. Contact with Section, Forum and Committee Chairs;
   2. Contact with Branch staff as appropriate
   3. Frequent and extensive contact with members of the Association, representatives of provincial and federal governments and the general public, suppliers and other national and international professional organizations;
   4.  Liaison with other service providers.

QUALIFICATIONS

1.   Educational:
   1. ollege or university education required
2. Skills and Abilities:
   1.  Advanced computer skills (iMIS, MS Word, Excel, PowerPoint, websites and social media, and Acrobat preferred)
   2. Strong writing skills and attention to detail
   3.  Ability to: communicate effectively; work with minimal supervision; work effectively
   4.  and efficiently under pressure; work collaboratively; organize and set priorities
   5.  Good judgment, maturity, and tact
   6. Fluency in French preferred
   7.   Available to work weekends, evenings and travel if required.
3.  Experience
   1.  Experience in meeting planning is essential
   2.  Demonstrated ability to work independently and manage projects
   3. Demonstrated ability to multi-task and work flexibly within the parameters of the project
   4.  Experience working in not-for-profit sector/professional association is an asset

IMPACT

The position requires high degree of visibility to other CBA National Office and Branch staff, CBA volunteers and external agencies.

Pursuant to the Accessibility for Ontarians with Disabilities Act, 2005 (AODA), if you require accommodation at any stage of the application process, please contact our human resources department at [email protected] so that appropriate arrangements can be made.

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