6 Ways to Improve Corporate Space Management

What is the benefit of improving corporate space management? Exceptional space management enhances workplace experiences, increases employee experiences, and is crucial for real estate savings. However, optimizing corporate space can be challenging.

It will require you to employ a significant amount of effort. Currently, companies are making space optimization a vital aspect of their strategy. Below we will discuss the ins and outs of improving corporate space management.

What is corporate space management?

Corporate space management goes beyond desk placement. It involves the processes of furniture, parking, office functions, and workplace layout organization. Space management enables corporations to create the best environment for employees to thrive.

It involves ensuring that every space meets its optimal potential. Corporate space management generally consists of finding means to enhance your space. It provides that you will need to track how much space your company has, create spatial plans, and manage occupancy information. The primary goal is often to cut down on the cost of real estate.

 

How to optimize your corporate space management

Optimal corporate space management reduces mental health issues, eliminates corporate resentments, and reduces departmental rifts. Research by World Green Building shows that workplace productivity increases by 3-18% with green office space management. Thus, effective optimization of your workplace space is vital. Here are the top ways you can improve your corporate space management.

Use a parking reservation system

A parking reservation system comes in handy in promoting employee productivity and satisfaction. Did you know that car parking anxiety is real? It can cause long-term or short-term impacts on individuals.

No laws require you, as an employer, to offer free parking benefits to employees. However, a vital part of corporate space management involves promoting effective parking systems. A parking reservation system ensures employees can view spaces available for a specific time or date.

It also allows them to reserve parking slots and get confirmation on their web or mobile apps. If there are any cancellations, the parking space will automatically be on the available list for parking reservations.

A parking reservation system will accrue your company many benefits. Some of the top merits to look forward to include the following:

  • Have minimal downtime
  • It saves effort and time
  • It makes valuable parking data available
  • Ensures contactless convenience

 

Current space analysis

After parking space optimization, the next thing you should do is focus on office space evaluation. Space analysis is essential in corporate space management. It will help you to understand your current space and how to make the most of it. Make sure to take inventory of your current metrics, such as:

  • The function of each office area
  • The capacity of every individual corporate space
  • Total office square footage
  • Technology present in the space
  • The total capacity of the workplace

When analyzing your space, determine what needs improving and what is not working. Space evaluation will ensure you can decide on the best office layout. For instance, you may need to determine what storage materials are best for your space. You can consider envelopes, folders, or cabinets. Evaluating your current space will help you to establish the best way to manage your space significantly.

Use corporate space management tools

One of the main goals of most employers is profit maximization. The first step to profit maximization involves process streamlining through tools such as software for space management. An incredible space management tool will help you maximize your space, driving productivity.

In addition, an adequate space management system can help you plan and implement space management strategies. It can offer you information about the following:

  • The cafeteria
  • Work cubicles
  •  Vacant desks
  • Meeting rooms

You can use the data you get from the tool to optimize your corporate office space. In most cases, space management software often allows you to download reports on space use. Also, it can help you to determine your effectiveness of space use. An optimized space reduces time wastage.

Get employee feedback

Employees act as an excellent source of enhancing your corporate space management. They can provide significant input, such as the necessary space for holding general meetings. Employee feedback ensures that you can design a strategy that works for everyone. Some of the questions you can ask them are:

  • What is the biggest challenge of the current office space?
  • How can we enhance your office experience?
  • How would you rate the current workspace?

The result of the employee feedback can help you to design your space effectively. Furthermore, space design according to employee feedback can enhance productivity and job satisfaction rates.

 

Pay attention to your office furniture

 

 

Office furniture plays a crucial role in your entire office design. Poor-quality and old furniture may take up unnecessary space and be unhealthy for your employees. They can cause:

  • Eye strain
  • Carpal tunnel
  • Back pain
  • Migraines

Thus, it would be best if you considered clearing out poor-quality and old furniture. Focus on ergonomic chairs that will enhance their productivity. Other ways to manage your office space can include:

  • Offering each workstation its personal storage
  • Taking advantage of the wall space
  • Adding above-surface shelves

Choose an excellent hybrid work model

If your company uses a hybrid work model, choose one that suits your culture and goals. A significant part of selecting an effective hybrid model involves having clear guidelines. The rules you set should be around hybrid and remote work.

It will help you obtain an excellent insight into the number of people who come into the office. In addition, the numbers you get should be against how many you want to go to the office. Some of the hybrid work models include:

  • Employees work at the office for part of the week, and for the remainder of the week, they work remotely
  • Some employees work from remote locations exclusively and go to the office occasionally
  • Some employees work at the office all the time, while others are solely remote workers

You will save on space if you implement the best hybrid work model. Therefore, consider your organization’s goals to improve your corporate space management.

 

What are the benefits of effective corporate space management?

 

 

Effective corporate space management involves optimizing, supervising, and planning corporate space. It also offers companies several benefits, including:

Promotes employee’s well-being

The COVID-19 pandemic has dramatically changed how the workplace environment works. One change involves social distancing. Social distancing at work allows employees to have adequate personal space. In that case, space management software comes in handy. It helps you allocate office space effectively, promoting employees’ health and productivity.

Increases productivity and promotes employee satisfaction

Employees prefer work areas that promote ergonomic seating and wellness rooms. Effective workspace management sparks employees’ interests, increasing their job satisfaction. Job satisfaction tends to increase productivity which is ideal for-profit maximization.

Reduces costs

Space optimization ensures you do not have underutilized resources. It plays a vital role in reducing your overall cost of utility. With space management, you can determine areas that need full-scale lighting, cooling, and heating and which do not. In addition, you can opt to lease the amount of space you are not using. Thus, saving you money.

 

Allows for strategic space planning

Space management software like the Integrated Workplace Management System (IWMS) allows you to make accurate reports. The reports are often on accurate data about your space. You can use them to evaluate and monitor your space management and strategically plan for any future improvements.

 

Bottom Line

Corporate space management is vital for every organization and its employees. For instance, investing in a parking reservation system can help your employees save effort and time. If you wish to optimize the workspace, provide a space that encourages productivity and enhances employee experiences.

 

FAQS

How does corporate space management help you reduce costs?

Effective space optimization can help you reduce costs in significant ways. First, less space use means minimal utility costs. Second, if your company manages to have extra space, you can choose to lease the space or sell it. Thus, reducing your lease payments or mortgage payments.

In the long run, effective corporate space management can help with talent retention and enhanced productivity. Increased productivity will also increase your productivity,

What are the benefits of a parking reservation system in corporate space management?

A parking reservation system helps you to save corporate space effectively. The system ensures that employees can park seamlessly, which saves effort and time. Workplaces can significantly benefit from time-saving.

Furthermore, employees can conveniently book the parking space instead of stressing about parking space. Effective parking means no delays and less traffic in the parking lots. Thus, a parking reservation system enhances employee productivity and creates a win-win situation for the company.

What is the importance of corporate space management software?

Corporate space management software saves time in running space data. It eliminates the need for traditional pen and paper reports. The software centralizes all data and collects them in real-time automatically.

With space management software, corporations can effectively manage their spaces. It can also help in planning.